Paths to Leadership & Roles

• Department: Virtual Coffee Coffees
  • Coffee Room Leader
  • Coffee Note Taker
  • Coffee Host
  • Coffee MC
• Department: Virtual Coffee Lunch & Learns
  • Lunch & Learn Hype Person
  • Lunch & Learn Coordinator
  • Lunch & Learn Host
• Department: General Virtual Coffee Operations
  • Coffee Table Groups Coordinator
  • Virtual Coffee Moderator

Role Department:

Virtual Coffee Coffees

Role Purpose:

Facilitating a Coffee breakout room. The role moderates the conversations once attendees are put into small groups for intimate chats.

Role Duties and Responsibilities:

• Moderate the breakout room conversations.
• Guide the conversation through appropriate topics.
• Foster an inclusive environment where members feel comfortable sharing.

Role Qualifications:

• Attended at least 10 Coffees.
• Reviewed the official Room Leader documentation.
• Co-led at least 3 times with another Room Leader.
• Approved by existing Room Leader in good standing.

Role Benefits:

• Public speaking practice.
• Practicing empathetic communication.
• Moderation practice.

Working Conditions:

• Approximately ~2 hours per week.
• Primarily during the Coffee.

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Role Department:

Virtual Coffee Coffees

Role Purpose:

This role gives members a chance to review the conversations during Coffee.

Role Duties and Responsibilities:

• Recording the responses to icebreaker questions in the Coffee breakout rooms.
• Creating synopses of the conversations that happen in the rooms.
• Noting any resources attendees share that may be useful to others.
• Organizing those notes into a clear and readable format.
• Sharing the notes in Slack after the meeting is complete.

Role Qualifications:

• Attended at least 4 Coffees.
• Reviewed the official Note Taker documentation.

Role Benefits:

• Active listening practice.
• Efficient summarization skills.

Working Conditions:

• Approximately ~3 hours per week.
• Primarily during the Coffee.

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Role Department:

Virtual Coffee Coffees

Role Purpose:

The Host is vital to ensuring the smooth operation of the Coffees. They are responsible for managing the technical aspects of the Zoom. They are also responsible for assigning the Coffee volunteers and participants to their breakout rooms.

Role Duties and Responsibilities:

• During the Coffee, the Host creates the rooms and assigns Room Leaders and Note Takers as defined by the schedule.
• They assign all Coffee participants to their rooms.
• They announce the return to the main room and close the breakout rooms at the end of the conversation.
• They end the Zoom.

Role Qualifications:

• Active in the community & member in good standing.
• Reviewed the official Coffee Host documentation.
• Must have been a Coffee Room Leader or Note Taker for at least a month.
• Prepared to demonstrate they understand the nuances of creating rooms based on different community member personas.

Role Benefits:

• Practice with Zoom meeting controls.
• Training in coordinating and assigning participants of breakout rooms.

Working Conditions:

• Total volunteer time is ~5 hours a week.
• Available 30 minutes before and for the entire duration of a Coffee.

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Role Department:

Virtual Coffee Coffees

Role Purpose:

Master of Ceremonies/main speaker for a Coffee. This role is the "face" of the chat and the primary speaker for the event.

Role Duties and Responsibilities:

• The MC puts notes on all Virtual Coffee activities relevant to that week's announcements, spanning all events and operations.
• Delivering the opening welcome.
• Explaining the event format, how to use the Code of Conduct and external resources.
• Giving the Coordinator enough time to configure the breakout rooms.
• Delivering final announcements.
• Sending off all attendees.

Role Qualifications:

• Must have been a Coffee Room Leader for at least 3 months.
• Led a room at least 10 times.
• Recommendation by an existing MC.
• Approval by a Maintainer.

Role Benefits:

• A safe space to practice public speaking.

Working Conditions:

• Approximately 3 hours per week.
• Mainly required during the actual Coffees themselves.

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Role Department:

Virtual Coffee Lunch & Learns

Role Purpose:

This role ensures the community is aware of upcoming Lunch & Learn events.

Role Duties and Responsibilities:

• Gathers community interest for Lunch & Learn topics/speakers.
• Sources/encourages community members to submit Lunch & Learns.
• Gathers community interest in various Lunch & Learn platforms.
• Assists Lunch & Learn speakers with the form submission, event description writing, topic formulation, etc.

Role Requirements:

• Active in the community & member in good standing.

Working Conditions:

• Approximately 2-3 hours per week.
• Work is done primarily in Virtual Coffee Slack.

Role Department:

Virtual Coffee Lunch & Learns

Current Coordinator

A special thank you to Shelley McHardy for her work as our Lunch & Learn Coordinator.

Role Purpose:

This role manages the overall organization of Lunch & Learn, from submission to final presentation.

Role Duties and Responsibilities:

• Reviews Lunch & Learn submissions and acknowledges their receipt.
• Ensures event description is clear and asks clarifying questions if necessary.
• Coordinates Lunch & Learn schedule on the Virtual Coffee calendar.
• Coordinates host availability.
• Checks in with Lunch & Learn speakers and hosts in the weeks leading up to the event to confirm readiness/speaker and/or availability.
• Ensures speaker bio is up to date for the Lunch & Learn.
• Acts as a point person for Lunch & Learn hosts.

Role Requirements:

• Active in the community & member in good standing.
• Previously attended a Lunch & Learn session.

Working Conditions:

• Approximately 3-4 hours per week.
• Work in Virtual Coffee GitHub repo, CMS, and Slack.

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Role Department:

Virtual Coffee Lunch & Learns

Role Purpose:

This role acts as the MC for a Lunch & Learn event and supports the presenter and viewers in having an enjoyable event.

Role Duties and Responsibilities:

• Facilitates Lunch & Learn events via designated platforms (Zoom, Twitter Spaces, etc.).
• Moderates a Lunch & Learn chat, Q&A, and other event portions as required.
• Ensures the Virtual Coffee Code of Conduct is followed.
• Ensures the event is recorded to the cloud for later processing by our AV team.
• Facilitates any AV checks/tests for the presenter as needed.

Role Benefits:

• Public speaking practice and training.
• Moderation practice.

Role Requirements:

• Active in the community & member in good standing.
• Comfortable and proficient in the event’s designated platform.
• Attended at least 3 Lunch & Learn sessions.
• Bonus: VC-Advisor, Coffee Table Leader, Coffee MC, Coffee Room Leader, Lunch & Learn Coordinator.

Working Conditions:

• Approximately 2-3 hours per event.
• Takes place primarily on Fridays in Zoom.

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Current Coordinator

A special thank you to Abbey Perini for her work as our Coffee Table Groups Coordinator.

Role Department:

General Virtual Coffee Operations

Role Purpose:

This role coordinates and manages our Coffee Table Groups and supports them because they are essential to our community.

Role Duties and Responsibilities:

• Oversees, observes and manages the Coffee Table groups.
• Ensures all event descriptions are clear and accessible for members.
• Checks in with Coffee Table hosts for feedback and to ensure hosts are supported.
• Acts as point person for hosts, fielding questions and assisting with onboarding.
• Reviews applications for new Coffee Table groups.

Role Benefits:

• Opportunity to learn group organization.
• Opportunity to work with several different Virtual Coffee endeavors.

Role Qualifications:

• Active in the community & member in good standing.
• Member for at least 3 months.
• Attended at least 10 Coffees.

Working Conditions:

• About 3-4 hours per week.
• Time is split between communications in Slack and potential Zooms.

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Role Department:

General Virtual Coffee Operations

Role Purpose:

Uphold the tenets of the Code of Conduct in all community spaces. Ensure that member conversations and interactions aren't harming themselves or their fellow community members.

Role Duties and Responsibilities:

• Monitoring the communication in Virtual Coffee Slack channels.
• Stepping into potentially heated conversations and performing mediation.
• Recommending members for further follow-up conversations and disciplinary actions.
• Reporting incidents to the rest of the moderation team for discussion.
• Removing harmful content that violates the Code of Conduct from shared Virtual Coffee spaces.
• Temporarily revoking a person's access to Virtual Coffee digital spaces where they have caused harm.

Role Qualifications:

• Uphold the Virtual Coffee mission and Code of Conduct.
• Be willing to maintain an environment of support and healthy communication in Virtual Coffee spaces.
• Investigate any and all potential violations of the Virtual Coffee Code of Conduct.
• Mediate in any conflicts involving Virtual Coffee members.

Role Benefits:

• Opportunity to learn and practice Nonviolent Communication Techniques to diffuse tense situations.

Working Conditions:

• Approximately 5-10 hours per week.
• Takes place primarily in Slack and during our Zoom events, GitHub, etc.

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